Need a Booth Contractor in Japan? We Help With Exhibitions, Hotel Events & More

If you’re planning to exhibit or host an event in Japan, you might be wondering how to manage everything — from booth construction to venue regulations. Japan has its own way of doing things, and for overseas exhibitors, that can be a bit overwhelming. Different time zones, language barriers, and unfamiliar logistics only add to the challenge.

That’s where we come in.

We’re a Japan-based exhibition booth contractor and event support team, helping overseas companies, stand builders, and agencies successfully navigate events across Tokyo, Osaka, Nagoya, and beyond.

Whether it’s a trade show booth or a private presentation in a hotel, we’re here to make the entire process smooth and stress-free.

What Makes Exhibiting in Japan Unique?

One thing that often surprises our international clients: booth construction standards in Japan differ from many other countries.

Here are a few things to keep in mind:

1. Instead of paint, wooden booths in Japan are typically finished with vinyl sheets or wallpaper. This helps avoid strong odors and drying time, which is important due to the tight setup schedules at Japanese venues.

2. Strict regulations apply for fire resistance, structure height, and rigging, and compliance is non-negotiable.

3. Setup time is shorter, often limited to just one or two days. That’s why smart scheduling and good local coordination are crucial.

If it’s your first time exhibiting in Japan, these details can seem daunting. But we deal with them every day — and we’ll guide you through them step by step.

Why Work With a Local Booth Contractor in Japan?

Here’s what we often hear from overseas partners:

• “We need someone who understands the venue rules.”

• “We wish communication on-site was easier.”

• “We’re looking for someone who can take care of everything locally.”

That’s exactly what we do.

Our bilingual team speaks both English and Japanese, and we work directly with venue organizers, contractors, and logistics partners. We’re on-site when it counts — ready to handle last-minute changes and make sure your setup goes as planned.

Your Trusted Partner for Global Agencies and Contractors

If you’re an exhibition agency or booth builder based outside Japan, we’re here to be your reliable partner on the ground.

What we provide:

1. Booth and event setup based on your design and specs

2. Local sourcing of furniture, AV, lighting, print materials, and more

3. On-site installation, dismantling, and staff coordination

4. English/Japanese project management

Whether it’s your first project in Japan or your tenth, we’ll make sure your client is taken care of.

We Work in Japan’s Major Venues, and More

We’ve built and managed setups in:

1. Tokyo Big Sight

2. Makuhari Messe

3. INTEX Osaka

4. Port Messe Nagoya

5. And many top hotels and conference halls

* Wherever your event is, we’ve probably worked there — and we know the site rules, vendor contacts, and setup limitations that matter.

More Than Just Trade Shows, We Also Handle Seminars and Private Events

Our services go beyond exhibitions. We also help clients with:

1. Corporate seminars and business presentations

2. Product launches and press events in hotel ballrooms

3. Private exhibitions for select clients or investors

4. Pop-up spaces or temporary brand showrooms

From branding materials and AV setups to stage design and reception areas, we take care of everything — even at high-end venues with strict schedules and protocols.

Let’s Make Your Project in Japan a Success

Whether you searched for a Japan booth contractor, exhibition stand builder, or a local team for your hotel seminar or private event, we’re here to support you from start to finish.

Let us handle the local logistics — so you can focus on what matters most: your brand and your audience.

Got an upcoming event in Japan?

▶ https://expo.co.jp/english/contact/

Contact us via email: info@expo.co.jp

Let’s talk about how we can help.